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Inventory Specialist in City of Industry, CA at Kastle Systems

Date Posted: 1/28/2018

Job Snapshot

Job Description

Kastle is the nation’s leading provider of Managed Security Services. Our customers depend on us every day and include the who’s who of commercial real estate, distinguished global retail brands, leading commercial enterprises and critical government facilities. We are committed to providing a ‘Wow’ customer experience and we continually invest in the next big ideas to shape and transform our industry. We are proud to say that our people are the industry’s best and we work hard to create a culture that provides a compelling career for talented individuals

The Inventory Specialist accurately receives stores, and issues materials, equipment, and other items from the local stock room in accordance with established process and procedures to ensure effective allocation and tracking of inventory and reordering to ensure that stocked items are properly available when needed. This position timely and accurately records purchase and receiving information in the accounting system per established procedure and produces and compiles stock reports.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Reviews e-mail immediately upon reporting to assigned shift. Prints a copy of all orders received and confirms that the order request for the day has been completed correctly. Completes the Purchase Order Log Form for all orders.
  • Receives and counts received items, verifies received amounts to purchase orders, and records data per established procedure. Packs and unpacks items to be stocked on shelves in stockrooms. Warehouses, or storage yards.
  • Distributes supplies, materials, parts and equipment based on incoming requests and orders.
  • Initiates orders to replenish supply inventory used and follows up with vendors to ensure timely delivery of items.
  • Verifies inventory computations by comparing them to physical counts of stock, and investigates discrepancies or adjusts errors. Supports company-wide periodic physical inventory counts.
  • Stores items in an orderly and accessible manner in warehouses, tool rooms, supply rooms, or other areas.
  • Marks stock items using identification tags, stamps, electric marking tools, or other labeling equipment per established procedure.
  • Prepares shipping documents for shipping of materials; prepares and packs materials to reduce risk of damage and ensure the safe delivery of items.
  • Delivers properly received items to other areas within Kastle offices as required.
  • Cleans and maintains supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
  • Determines proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
  • Keeps records on the use and/or damage of stock or stock handling equipment.
  • Examines and inspects stock items for wear or defects, reporting any damage found to supervisor.
  • Provides assistance to other stockroom associates.


  • High School Diploma, GED, or 2 or more years of applicable experience.
  • Ability to perform detailed work, being careful about detail and being thorough in completing task.
  • Attention to detail and accuracy in entering part numbers and equipment counts is critical. Basic Math capabilities a must.
  • Advise Project Manager as to the availability of critical equipment.
  • Ability to cooperate, being pleasant with others and on the job and displaying a good-natured, supportive attitude.
  • Ability to prioritize information and arrange things or actions in a certain order or pattern according to established procedure.
  • Demonstrated strong service orientation, understanding and helpfulness to others as well as actively seeking ways to be helpful.
  • Effective speaking and active listening skills, conveying information effective and giving full attention and taking time to understand what others are saying.
  • Ability to compose effective and clear emails.
  • Capable of operation a standard computer terminal and keyboard. Knowledge of Microsoft programs and use of a computer required. Word and Excel knowledge a must.
  • Exceptionally high level of honesty and integrity.
  • Must be able to physically and mentally capable of functioning effectively with moderate to high levels of stress in a demanding and dynamic environment.
  • Must possess a valid driver’s license and satisfactory driving record.
  • Must pass a pre-employment drug screening and background investigation
  • Work history must display stability and good attendance.
  • Must be able to work overtime, weekends, and/or nights as needed

Work Environment

The following work environment characteristics are representative of the environment the employee will encounter while performing the duties of his/her job;

  • the employee is subject to prevailing weather conditions at the time,
  • the noise level in the office environment is usually quiet to moderate
  • The employee may be exposed to moving mechanical parts, tools and vehicles

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

*All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status or any other characteristic protected by federal or applicable state laws. Kastle Systems takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.



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