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Inventory Specialist in Chicago, IL at Kastle Systems

Date Posted: 11/8/2018

Job Snapshot

  • Employee Type:
  • Location:
    Chicago, IL
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:

Job Description

Kastle Systems is the leader in managed security, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. With delivering a world class customer experience driving everything we do, Kastle’s mission is to be our customers’ best service provider and to make their security the most effective, efficient, and convenient it can be. Kastle's integrated security solution, including access control, video, and remote video monitoring, significantly reduces costs and improves the critically important 24x7 performance for building owners, developers and tenants.

The Inventory Specialist accurately receives stores, and issues materials, equipment, and other items from the local stock room in accordance with established process and procedures to ensure effective allocation and tracking of inventory and reordering to ensure that stocked items are properly available when needed. This position timely and accurately records purchase and receiving information in the accounting system per established procedure and produces and compiles stock reports.    


  • Reviews e-mail immediately upon reporting to assigned shift.  Prints a copy of all orders received and confirms that the order request for the day has been completed correctly.  Completes the Purchase Order Log Form for all orders.
  • Receives and counts received items, verifies received amounts to purchase orders, and records data per established procedure.  Packs and unpacks items to be stocked on shelves in stockrooms. Warehouses, or storage yards.
  • Distributes supplies, materials, parts, and equipment based on incoming requests and orders.
  • Drive supplies, parts, and personnel to and from job sites on a daily basis.
  • Experience with Fleet Management Strongly Preferred
  • Initiates orders to replenish supply inventory used and follows up with vendors to ensure timely delivery of items.
  • Verifies inventory computations by comparing them to physical counts of stock, and investigates discrepancies or adjusts errors.  Supports company-wide periodic physical inventory counts.
  • Stores items in an orderly and accessible manner in warehouses, tool rooms, supply rooms, or other areas.
  • Marks stock items using identification tags, stamps, electric marking tools, or other labeling equipment per established procedure.
  • Prepares shipping documents for shipping of materials; prepares and packs materials to reduce risk of damage and ensure the safe delivery of items.
  • Delivers properly received items to other areas within Kastle offices as required.
  • Cleans and maintains supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
  • Determines proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
  • Keeps records on the use and/or damage of stock or stock handling equipment.
  • Examines and inspects stock items for wear or defects, reporting any damage found to supervisor.
  • Provides assistance to other stockroom associates.


  • High School Diploma, GED, or 2 or more years of applicable experience.
  • Attention to detail and accuracy in entering part numbers and equipment counts is critical.
  • Basic Math capabilities.  
  • Must pass the Drug Test, the Background Check, and any pre-employment tests as applicable
  • Required to maintain a valid driver’s license and clean driving record
  • Required to obtain and be able to maintain various certifications, licenses and/or registrations, in accordance with applicable state laws and as required by the electronic security regulations in the state(s) which they are working
  • Ability to perform detailed work, being careful about detail and being thorough in completing tasks
  • Ability to cooperate, being pleasant with others and on the job and displaying a good-natured, supportive attitude
  • Ability to prioritize information and arrange things or actions in a certain order or pattern according to established procedure
  • Demonstrated strong service orientation, understanding and helpfulness to others as well as actively seeking ways to be helpful
  • Exceptionally high level of honesty and integrity
  • Must be able to physically and mentally be capable of functioning effectively with moderate to high levels of stress in a demanding and dynamic environment
  • Work history must display stability and good attendance
  • Must be able to work overtime, weekends, and/or nights as needed

Kastle Systems is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.


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