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Inventory Specialist in Falls Church, VA at Kastle Systems

Date Posted: 1/31/2018

Job Snapshot

Job Description

Kastle Systems, a innovator in the managed security space is hiring. We develop and market our own products and have won awards such as the SDM Integrator of the year.  If you want to join a strong team of developers in a company whose mission is to be the best service provider by making our customers' spaces safer, smarter and more convenient then apply now

The Inventory Specialist accurately receives stores, and issues materials, equipment, and other items from the local stock room in accordance with established process and procedures to ensure effective allocation and tracking of inventory and reordering to ensure that stocked items are properly available when needed. This position timely and accurately records purchase and receiving information in the accounting system per established procedure and produces and compiles stock reports. Morning shift starting at 5:45am until 2:15pm.


  • Reviews e-mail immediately upon reporting to assigned shift. Prints a copy of all orders received and confirms that the order request for the day has been completed correctly. Completes the Purchase Order Log Form for all orders.
  • Receives and counts received items, verifies received amounts to purchase orders, and records data per established procedure. Packs and unpacks items to be stocked on shelves in stockrooms. Warehouses, or storage yards.
  • Distributes supplies, materials, parts and equipment based on incoming requests and orders.
  • Initiates orders to replenish supply inventory used and follows up with vendors to ensure timely delivery of items.
  • Verifies inventory computations by comparing them to physical counts of stock, and investigates discrepancies or adjusts errors. Supports company-wide periodic physical inventory counts.
  • Stores items in an orderly and accessible manner in warehouses, tool rooms, supply rooms, or other areas.
  • Marks stock items using identification tags, stamps, electric marking tools, or other labeling equipment per established procedure.
  • Prepares shipping documents for shipping of materials; prepares and packs materials to reduce risk of damage and ensure the safe delivery of items.
  • Delivers properly received items to other areas within Kastle offices as required.
  • Cleans and maintains supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
  • Determines proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
  • Keeps records on the use and/or damage of stock or stock handling equipment.
  • Examines and inspects stock items for wear or defects, reporting any damage found to supervisor.
  • Provides assistance to other stockroom associates


  • High School Diploma, GED, or 2 or more years of applicable experience.
  • Ability to perform detailed work, being careful about detail and being thorough in completing task.
  • Attention to detail and accuracy in entering part numbers and equipment counts is critical. Basic Math capabilities a must.
  • Advise Project Manager as to the availability of critical equipment.
  • Ability to cooperate, being pleasant with others and on the job and displaying a good-natured, supportive attitude.
  • Ability to prioritize information and arrange things or actions in a certain order or pattern according to established procedure.
  • Demonstrated strong service orientation, understanding and helpfulness to others as well as actively seeking ways to be helpful.
  • Effective speaking and active listening skills, conveying information effective and giving full attention and taking time to understand what others are saying.
  • Ability to compose effective and clear emails.
  • Capable of operation a standard computer terminal and keyboard. Knowledge of Microsoft programs and use of a computer required. Word and Excel knowledge a must.
  • Exceptionally high level of honesty and integrity.
  • Must be able to physically and mentally capable of functioning effectively with moderate to high levels of stress in a demanding and dynamic environment.
  • Must possess a valid driver’s license and satisfactory driving record.
  • Must pass a pre-employment drug screening and background investigation
  • Work history must display stability and good attendance.
  • Must be able to work overtime, weekends, and/or nights as needed

Physical & Mental Requirements