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Project Coordinator in Houston, TX at Kastle Systems

Date Posted: 3/15/2019

Job Snapshot

Job Description

Kastle Systems is the leader in managed security, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. With delivering a world class customer experience driving everything we do, Kastle’s mission is to be our customers’ best service provider and to make their security the most effective, efficient, and convenient it can be. Kastle's integrated security solution, including access control, video, and remote video monitoring, significantly reduces costs and improves the critically important 24x7 performance for building owners, developers and tenants.

The Project Coordinator will support the Project Management and Installation departments by being the single point of contact for various  administrative support activities as well as any required administrative support.

Responsibilities

  • Review and Process Contracts in CRM system – be able to identify if the contract package is not complete and communicate with the Project Manager accordingly
  • Assist Project Managers to solicit proposals to sub-contractors based on established guidelines and issue Purchase Orders to contractors
  • Maintain contact information and other documentations for technicians and sub-contractors, including performance and productivity spreadsheets
  • Review and process project inventory, expense and labor transactions
  • Initiate Project related reports as assigned including COGS, RMR and project close-out reports,
  • Process parking tickets, create spreadsheets and report exceptions to management
  • Schedule inspections and prioritize workload of the Permit coordinator. Assist Permit Coordinator with reimbursement requests
  • Maintain vehicle/fleet maintenance spreadsheets and other documentation. Assist Fleet Manager and Department Managers communicating with technicians to ensure they perform required maintenance and registration duties.
  • Make travel arrangements for technicians and other team members as required
  • Create/Maintain expense reports and receipts for company credit cards
  • Field questions from other departments to assist the technicians, sub-contractors and other team members
  • Assist with coordinating locksmiths and sub-contractors as requested by Project Managers and Installation Management team
  • Assist the Installation Manager maintaining the schedule when he is on leave
  • Assist the Installation Manager maintaining the on-line schedule program – add / remove technicians and make changes in the schedule as requested
  • Assist in receiving Purchase Orders
  • Order and maintain uniforms for technicians, and review and approve invoices
  • Make arrangements for department meetings as requested by the Director of Project Manager and Installation Manager
  • Other duties as assigned by supervisors

Qualifications

  • College degree or 4 years of relevant experience
  • Excellent oral and written skills
  • Demonstrated ability to lead a team
  • Ability to function as a liaison between Installation Technicians, Project Managers, Client Services and leadership
  • Proficiency in Microsoft, word, Outlook and Excel
  • Available to work overtime as needed
  • Must be willing to participate in and pass the company’s pre-employment screening process including a background investigation, drug screening and driving record.
  • Must continue to maintain a safe driving record and valid driver’s license to fulfill the travel requirements of this position. 
  • Must be able to meet and continue to meet state licensing requirements for security.
  • Must be able to meet client background and suitability screening when required to access client’s data and/or site.

Kastle Systems is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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